Data Retention Policy
Schedules and rules governing how long Last Minute T-Shirt Printing retains customer data, artwork files, quote records, and transaction logs.
1. Policy Objective
This Data Retention Policy establishes standard retention periods for personal information, artwork assets, quote inquiries, and accounting records maintained by Last Minute T-Shirt Printing in accordance with UK GDPR and UK tax laws.
2. Retention Schedule Summary
Customer order references, transaction amounts, and delivery details are retained for 6 years following the end of the financial year to comply with UK HMRC statutory accounting requirements.
Unfulfilled quote requests and general inquiries are retained for 24 months to facilitate repeat pricing quotes and customer service requests, after which non-converting records are purged.
Uploaded design files and logo vector assets are retained for 3 years to allow quick repeat order re-runs without requiring re-uploading, unless deletion is requested by the client.
Anonymous session analytics and web traffic logs are retained for 12 months for infrastructure security and performance monitoring before automated purging.
3. Data Purging & Destruction
When a retention period expires or a verified erasure request is approved, data is securely erased or anonymized from active database storage and file systems.